For over a decade, the Youth Programme at the South African Institute of International Affairs (Youth@SAIIA) has been working to mobilise and capacitate children and youth (13-25 years) across South Africa to become more active citizens and effectively participate in decision-making processes that affect their lives.
SAIIA seeks to make the following appointment:
Programme Finance Coordinator – Youth Programmes (PFC/0824) | 1-Year Contract | Salary band based on experience (R420k-R480k.a)
We are looking to appoint a dynamic person who is committed to youth development to manage the financial and operational functions of Youth@SAIIA’s growing programmes. The successful applicant must be able to manage a complex and multi-faceted workload. This position reports to the Head of Youth Programmes and is based at SAIIA’s head office in Johannesburg.
KEY RESPONSIBILITIES
Financial Management
- Manage all accounting and internal financial control systems for Youth@SAIIA’s programmes;
- Ensure the effective and accurate reporting of all Youth-related donor reports based on agreed donor requirements, timelines and templates;
- Monitor transaction mapping from the grant management report produced by the Finance team monthly to ensure that they align with the work plan and donor-approved budget lines;
- Ensure that work plans are balanced monthly and liaise with the Finance team to ensure corrections are made, if necessary;
- Update the forecasts and produce the annual budget for the Youth programme based on the schedule defined by the Finance team;
- Work with programme manager to ensure that all donor reports are finalised;
- Compliance assurance, record management and timely submission of financial reports to donors;
- Compliance with all SAIIA financial and other policies; and
- Provide support to the Head of Youth and other staff members with fundraising by providing support to develop budgets for during the proposal development process.
Operations Management
- Develop and implement effective administration procedures for Youth@SAIIA programmes, events and activities;
- Provide support for logistics and coordination of large events, meetings and conferences hosted by Youth@SAIIA; and
- Together with the Head of Youth Programmes, ensure that Youth@SAIIA’s monitoring and evaluation requirements are met.
EXPERIENCE, SKILLS AND QUALIFICATIONS
- A relevant bachelor’s degree or any equivalent combination of education and experience;
- A minimum of 8 years of experience with small to large-scale project/programme management in a developing country context;
- Demonstrated experience with financial management tools and systems, including a high level of proficiency with Excel;
- NPO/NGO experience with donor reporting experience (2-3 years), including international donors.
- Good planning and organisational skills;
- Good management and interpersonal skills and ability to work with a diverse team;
- Assist with fundraising, proposal budgets and reporting to donors; and
- Driver’s licence with own vehicle.
Candidates for this position should submit a motivational letter and a comprehensive CV with their contact details to recruitment@saiia.org.za. Kindly use ‘Programme Finance Coordinator (PFC/0824)’ in the subject line. Please note that only shortlisted candidates will be called in for an interview.
Applications close on 6 September 2024. Incomplete or late applications will not be considered.