Operations Manager: Youth Programmes (OMYP04/19)

SAIIA is looking to appoint a dynamic person who is committed to youth development to manage the operational and financial functions of Youth@SAIIA’s growing programmes. The successful applicant must be able to manage a complex and multi-faceted workload. This position reports to the Head of Youth Programmes and is based at SAIIA’s head office in Johannesburg. It is a one-year contract.

Key responsibilities

Operational Management

  • Develop and implement effective administration procedures for Youth@SAIIA programmes, events and activities.
  • Oversee and provide support for logistics and coordination of large events, meetings and conferences hosted by Youth@SAIIA.
  • Be responsible for managing donor reports and ensuring, together with the Head of Youth Programmes, that Youth@SAIIA’s Monitoring and Evaluation requirements are met.
  • Keep all role players informed of initiatives, activities, work plans (external and internal).

Financial Management

  • Manage accounting and financial internal control systems for Youth@SAIIA’s programmes.
  • Work together with the SAIIA Finance Department and Head of Youth Programmes to ensure compliance with donor financial requirements and SAIIA’s financial processes.

The Operations Manager will also be expected to provide support to the Head of Youth Programmes (and sometimes deputise for her) in strategic planning, marketing and fundraising.

Experience, skills, qualifications


  • A relevant degree or any equivalent combination of education and experience
  • A minimum of 5 years of experience in managing small to large-scale projects in a developing country context
  • Demonstrated experience with financial management tools and systems, including a high level of proficiency with Excel
  • Demonstrated written, presentation, communication and organisational skills in English
  • Good planning and organisational skills
  • Good management and interpersonal skills and able to work with a diverse team
  • Driver’s licence and own vehicle


  • Substantial work experience, ideally in a not for profit organisation
  • Experience in working with national and international donors
  • Experience in writing grant proposals and donor reports
  • Proficiency in either Portuguese or French
  • Demonstrated ability to manage multi-stakeholder relationships with important groups such as the United Nations system, diplomatic community, civil society and national government

More information on SAIIA and the Youth@SAIIA programme can be found here. It is the policy and practice of SAIIA to uphold a child protection policy and hence to safeguard the welfare of all children by protecting them from physical, sexual, verbal or emotional harm, or the neglect that allows such harm to occur. Candidates will be subject to relevant background checks.

Candidates for this position should submit a motivational letter quoting clearly the reference number of the position that they are applying for, a comprehensive CV, together with the names of three referees with their contact details to Shannon Gard (see contact details on right). Please note that only short-listed candidates will be called in for an interview. Incomplete or late applications will not be considered.

SAIIA will make an appointment in line with their employment equity policy. SAIIA reserves the right not to make an appointment.